TachoSync Interface

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This page describes in detail the main menus of TachoSync.

Vehicles

The “Vehicles” menu lists the vehicles and their statuses, allows importing vehicle lists, and configuring tachograph data download schedules for selected vehicles.

The main window displays a list of all vehicles under the current company, along with their parameters:

• Schedules – visually indicates what schedule types apply to the current vehicle.
• Vehicle number.
• IMEI – IMEI of the SIM card installed in the Teltonika tracker attached to the tachograph.
• Device status – status of the Teltonika tracker attached to the tachograph:
  • Online – has successfully connected to TachoSync in the last 24 hours;
  • Offline – has not connected to TachoSync in the last 24 hours;
  • Inactive – has never established a successful connection with TachoSync;
  • Deactivated – vehicle is deactivated and will not consume credits.
• Last connection – timestamp of last connection to TachoSync.
• Created by – user that created the entry.
• Created at – time and date of entry creation.
• Updated at – timestamp of last entry information update.

You can also filter objects in this page by name and last download attempt status.

When one or more vehicles are selected, the following actions become available above the list:

• Remove schedules - choose one or more schedules that you wish to remove from the selected vehicles.
• Delete – delete the selected vehicles from the list.

To import a vehicle list, in the top right, go to “More actions” – “Import vehicles”. A sample .csv file can be downloaded to prepare the list.

Drivers

The “Drivers” menu lists the drivers and their last activities, allows importing driver lists, and configuring tachograph data download schedules for selected drivers.

The main window displays a list of all drivers under the current company, along with their parameters:

• Schedules – visually indicates what schedule types apply to the current driver.
• Driver – name given to driver
• Driver ID
• Last activity – type of last driver activity
  • N/A
  • Break/Rest
  • Available
  • Work
  • Driving
  • Unknown
  • Not available
• Last connection – timestamp of last connection to TachoSync.
• Created by – user that created the entry.
• Created at – time and date of entry creation.
• Updated at – timestamp of last entry information update.

You can also filter objects in this page by name and last download attempt status.

When one or more drivers are selected, the following actions become available above the list:

• Remove schedules - choose one or more schedules that you wish to remove from the selected drivers.
• Delete – delete the selected drivers from the list.

To import a driver list, in the top right, go to “More actions” –“Import drivers”. A sample .csv file can be downloaded to prepare the list.

Files

The “Files” menu lists the .ddd tachograph files by vehicle or driver, allows file download.

Downloaded files are stored in TachoSync for two years, after which they are automatically removed from the system.

There are two tabs in the main window – “Vehicles” and “Drivers”. Both tabs have a similar table structure – the vehicle files have more parameters.

File parameters

Vehicles	Drivers
Vehicle number	Driver
File name	File name
Data types	-
Activity period (start, end)	-
Downloaded at	Downloaded at

You can also filter objects in this page by date.

Configure automatic scheduled file downloads in the “Vehicles” and “Drivers” menus.

To download files manually:

• Click the download symbol for a specific file;
• Select multiple files from the list and click “Download” in the top right.

Companies

The “Companies” menu lists the companies, allows creating new ones and configuring company settings.

Users

TachoSync allows defining user roles to conveniently manage their privileges.

Inviting New Users

To invite a new user:

1. In the top right of “Users” menu, click “Invite user”.
2. In the new window, enter the user details.
3. Click “Invite”.
4. The new user will get all necessary information via e-mail.

User Privileges

The table below lists privileges for different user roles.

User privilege explanations:

• Create - the user can create the item.
• Read - the user can view (or, in some cases, use) the item.
• Download – the user can download the item.
• Update - the user can update (edit) the details of the item.
• Delete - the user can delete the item.

TachoSync user privileges

Menu	Function	Administrator privileges	User privileges
Settings	General settings	Create, Read, Update	Create, Read, Update
Settings	Security	Create, Read, Update, Delete	Create, Read, Update, Delete
Settings	Tutorials	Read	-
Settings	Download CCA	Download	Download
Dashboard	Dashboard (News)	Read	Read
Dashboard	Dashboard (Device status)	Read	Read
Dashboard	Dashboard (Vehicle and driver schedules)	Read	Read
Dashboard	Dashboard (Company cards)	Read	Read
Dashboard	Dashboard (Credits)	Read (only for root company)	-
Vehicles	Vehicle management	Create, Read, Update, Delete	Read
Vehicles	Vehicle schedules	Create, Read, Update, Delete	Read
Drivers	Driver management	Create, Read, Update, Delete	Read
Drivers	Driver schedules	Create, Read, Update, Delete	Read
Files	File management	Read, Download	Read, Download
Companies	Child company management	Create, Read, Update, Delete	-
Companies	Root company management	Read	-
Companies	Company card management	Create, Read, Update, Delete	-
Companies	Company selector	Read	-
Users	User management	Create, Read, Update, Delete	-
Users	Invitation management	Create, Read, Update, Delete	-