TachoSync Integrations

TachoSync supports integrations to automatically deliver tachograph files from TachoSync into your internal IT systems.

Integrations help companies streamline operational workflows, reduce manual file handling, and ensure that data flows securely into fleet management or archiving systems.

This page describes the available TachoSync integrations:

• REST API - see this link for TachoSync API documentation portal
• SFTP

Additional integration methods, such as webhooks, are in development.

Integrations Menu

TachoSync Integrations menu

In the TachoSync UI, the Integrations menu shows the configured integrations.

To add an integration, click “Add integration” in the top right corner of the window, enter the required details, and click “Save”.

The following data is presented in the table:

• Name – name (label) given to the integration.
• Method – integration method.
• Company - company within TachoSync associated with this integration.
• Status:
  • Active
  • Disabled
• Enable – toggles the integration on/off.
• Last event – timestamp of last changes in the integration.

SFTP

SFTP (Secure/SSH File Transfer Protocol) is a network protocol that provides secure file access, transfer, and management over a reliable data stream.

SFTP integration allows receiving files from TachoSync directly to your SFTP server. This option is ideal for organizations that want to automate the intake of data from TachoSync into an existing backend system.

You can create as many SFTP connections as needed.

NOTE! TachoSync does not create or configure the SFTP server. The customer is responsible for ensuring that the server is reachable from the internet and properly secured.

Prerequisites (prepare this information before configuring the SFTP integration):

• SFTP server host (domain or IP address)
• SFTP port number
• Username and password for SFTP authentication
• Optional: a dedicated folder path to place the downloaded files

SFTP Server Settings

TachoSync Integrations settings

This section allows configuring the connection to your SFTP server. Settings marked by an asterisk (*) are mandatory.

• Host*: The hostname or IP address of the SFTP server.
• Port*: The port number on the SFTP server (typically 22).
• Remote directory path (optional): The specific folder on the SFTP server where files will be uploaded. If left blank, files will be placed in the root directory of the configured server user.
• Username*: The username for authenticating with the SFTP server.
• Password*: The password for the specified username.

General Settings

This section defines how the files and folders are structured and named when sent to the SFTP server. Settings marked by an asterisk (*) are mandatory.

• Company*: The company within TachoSync, associated with this integration.
• SFTP name*: A label for this specific SFTP configuration (e.g., "Primary Server" or "Backup Archive").
• File format*: The desired format for tachograph files.
  • .DDD
  • .TGD
  • .V1B, .C1B
• Vehicles folder naming*: The naming convention for the folders that contain vehicle data.
  • IMEI (E.g., 999999999999999)
  • Vehicle number (E.g., LLL 999)
• Drivers folder naming*: This field is set to "Driver ID", meaning folders for driver data will be named using the driver's unique identification number.
• Include files from all sub-companies: When enabled, in addition to the main company data, data from sub-companies will be gathered and uploaded as well.
• Include historical files: When enabled, TachoSync will attempt to upload files captured before the integration was created.

Example SFTP Server Folder Structure

Below is an example of how files may be organized on your SFTP server:

• /root-folder/
  • /vehicles/
    • /ABC123/ ← vehicle folder (set the naming convention in „General Settings“)
      • 2025-01-12.DDD
      • 2025-01-13.DDD
  • /drivers/
    • /1234567890/ ← driver folder (set the naming convention in „General Settings“)
      • 2025-01-12_.DDD

SFTP Integration Troubleshooting

If the SFTP integration does not work as expected, verify the following:

• The server is reachable from the Internet.
• Firewall rules allow inbound SFTP connections from TachoSync.
• The user has write permissions for the configured directory.
• The provided path exists on the server.

If issues persist, collect the “Last Event” details from the Integrations page and contact Support.