TachoSync Data Download Schedules

Introduction

One of the most valuable features of TachoSync is the ability to schedule automatic downloads of tachograph data from vehicles and drivers at defined times and intervals. This ensures compliance, reduces manual work, and keeps data up to date.

Accessing Schedules

• Vehicle schedules are managed in the Vehicles menu.
• Driver schedules are managed in the Drivers menu.

How It Works

TachoSync uses adaptive download ranges, meaning it automatically adjusts the period of data retrieval based on the last successful download. This prevents data gaps, even if a scheduled download fails (for example, due to poor network connectivity).

Schedule Types

Global Schedule

• The default schedule that applies to all new vehicles and drivers.
  • Configured in Company Settings.
  • Cannot be removed.
  • Can be used either:
    • As a basic catch-all schedule to ensure minimum data is collected from all drivers/vehicles.
    • Or as the primary schedule to capture all required data.

Custom Schedule

• Allows flexible configuration of download periods.
• Can be applied to specific vehicles or drivers.
• Useful for:
  • Supplementing the global schedule.
  • Running different schedules for certain groups (e.g., high-activity drivers or priority vehicles).

Quick Schedule

• A one-time download that runs as soon as a vehicle connects to TachoSync.
• Configured in the vehicle/driver details panel.
• Example use case: retrieving historical Activities data.
  • Regular .DDD files include all historical data except Activities.
  • To download Activities for a specific past period, create a Quick Schedule with a chosen date range (limited by tachograph memory capacity).

Driver Schedule

• The system's operation is fundamentally driven by the Driver ID received from the FMx6 device. The mechanism is designed to function independently of the number of driver cards physically inserted into the vehicle unit at the moment of connection.
  • Upon connecting to a vehicle, the system receives a Driver ID from the tachograph via the FMx6
  • The system immediately checks if the received Driver ID exists within its database.
  • If the driver is found, the system then checks for any pending schedules or actions assigned to that specific driver.
  • This approach provides precise control over data retrieval, a significant advancement over legacy systems where driver data availability was unpredictable.
• Automatic Driver Registration - For a new driver‘s name to appear in the system automatically, the following conditions must be met:
  • The “Auto-register new drivers“ setting must be enabled in the system configuration.
  • The connection must originate from a permitted IMEI (a known and authorized vehicle device).
  • The system must verify that the received Driver ID is new (not already present in the database).
• If all conditions are satisfied, the system automatically creates a new driver profile (object) upon the first detection of the new Driver ID.
• File Transfer Process - the system intelligently requests specific data blocks from the tachograph based on pending schedules.
  • If a schedule is pending for a driver but not for their vehicle, the system will request only the driver data block from the tachograph.
  • This targeted approach minimizes connection time and data usage. The frequency and timing of data downloads are configurable, giving users direct control to meet both compliance and business needs.
• Handling Multiple Drivers per Vehicle - the system is designed to manage multiple drivers operating the same vehicle effectively.
  • Each driver is treated as an individual entity. The presence of one or two driver cards during a connection is irrelevant to the core process.
  • The system requests data by specific Driver ID. This ensures that the correct .DDD file for each individual driver is located on the tachograph and downloaded accurately, regardless of who else used the vehicle.
• Regulatory Requirement - According to EU regulations, the digital tachograph data for each driver must be downloaded and stored at least once every 28 days.

Schedule Parameters

• Schedule name - identifier for the schedule.
• Repeat - frequency (preset or custom).
• Next date – starting date.
• Time - starting time.
• Download data types (for vehicle schedules only):
  • Overview (default);
  • Events and faults;
  • Detailed speed;
  • Technical data;
  • Activities.

Schedule Limitations

• Each company can have a maximum of 3 vehicle schedules and 3 driver shedules at a time.
• If the selected time is in the past, the system will automatically adjust it to the nearest available time in the future.